Everything you need to manage your gym
Every module works together, so a payment, a check-in and a door scan all tell the same story.
Member Management
Profiles, photos, contact details and notes for every member in one searchable place.
Membership Packages
Monthly, quarterly or yearly plans. Renewals extend memberships automatically.
Fees & Payments
Record fees by cash, bank, mobile money or card and see exactly who still owes.
Fingerprint Door Access
Connect turnstiles and door readers so only paid-up members get in.
Money Accounts
Track balances across cash, bank and wallets, with transfers between them.
Gym Expenses
Log rent, salaries and equipment so profit is never a guess.
Reports & Exports
Monthly revenue, attendance and expense reports with CSV download.
Member Portal
A private link where members check their own membership and payments.
Staff & Permissions
Give each staff member their own login and decide what they can see and do.
Two-Factor & Audit Log
Two-factor sign-in, session control and a full log of who changed what.
Backup & Restore
Automatic snapshots of your gym data, ready to restore when you need them.
Built-in Support
Open a support ticket from inside the system and follow it to the answer.
Product tour
One system for the whole gym
Replace registers, spreadsheets and WhatsApp reminders with one place your whole team can use from day one.
Every member, one tap away
Register members with a photo and fingerprint, assign a package and collect the first fee in a single step. Search by name, code or phone and see who is active, expiring or unpaid.
- Webcam photo & fingerprint on sign-up
- Expiring soon & expired / unpaid lists
- Export members to CSV any time
Know where every dollar went
Fees land in the money account they were paid into — cash box, bank or mobile wallet. Record gym expenses, move money between accounts and print receipts for every payment.
- Money accounts & transfers
- Gym expenses by category
- Printable receipts with who received them
A front desk that runs itself
Members check in with a fingerprint at the turnstile or by code at the check-in desk. Expired members are stopped at the door and every visit is logged automatically.
- Fingerprint & code check-in
- Daily footfall and visit history
- Expired members blocked at the door
Decisions backed by numbers
Monthly reports show revenue, expenses, payment methods, new members and top attendees. Drill into any figure and download it as CSV for your accountant.
- Monthly revenue & expense report
- Payment-method breakdown
- One-click CSV exports
A portal your members will love
Share one link. Members enter their member code and phone number to see their membership, expiry date, payment history and visits — no app and no password needed.
Works on any device
Open it in the browser on a phone, tablet or computer. Your staff can sign in from the front desk or from home.
Your data, locked down
Each gym's data is kept separate and private, protected by the same controls larger businesses rely on.
- Two-factor sign-in
- Role-based staff permissions
- Audit log of every change
- Automatic backups & restore
- Lock screen & session control
- Separate login for every staff member
Ready to run your gym smarter?
Join gym owners who have swapped registers for WaafiGym. Start your free trial today.